Administrative Assistant

Role Overview:

We are looking for a detail-oriented and tech-savvy Administrative Assistant to support our transaction coordination operations. In this role, you will be the backbone of our file management process — ensuring that agent-submitted real estate documents are received, organized, and prepared for broker review in a timely and accurate manner through our proprietary platform.

This is a great opportunity for someone who is eager to learn the real estate industry from the inside out and grow within a dynamic and supportive team environment.

Key Responsibilities

• Review and accept incoming real estate transaction files submitted by agents, ensuring completeness and accuracy
• Sort and organize documents into the appropriate online folders within HomeSmart’s internal platform
• Prepare transaction files for broker review in accordance with established timelines and compliance standards