Assistant, Adjunct and Visting Faculty Office

Overview

The Adjunct and Visiting Faculty Department at IE University seeks an Assistant to provide administrative support to the Vice Dean and faculty members, working collaboratively with the team to ensure the smooth operation and success of the department.

Location: Madrid – IE Tower.

Responsibilities

• Schedule meetings and book classrooms.
• Arrange travel, transport and accommodation.
• Organize and support events (online and in‑person), conferences, catering and meetings.
• Maintain databases and filing systems.
• Process supplier reimbursements and expense reports and follow up with the Payments Administration.
• Compile and update databases with professor information.
• Prepare and distribute documents and photocopies.
• Provide translations as required.
• Manage internal mail logistics.
• Support the Faculty Web page.
• Perform any other activity requ...