Executive Assistant

Pathways Personnel · Mountain View, California, United States

Location

Mountain View

Job Type

Permanent

Posted

June 06, 2026

Job Description

Our client, a prominent AmLaw 100 firm, is seeking an Trademark Executive Assistant. This role will handle trademark matters, client onboarding, practice administration, business development, and executive support. This position is be based in their Peninsula office. 


The role has a 3 in office and 2 remote hybrid schedule.
Responsibilities:
Draft and manage trademark prosecution and dispute documentation, including filings, agreements, correspondence, and portfolio summaries. 
Coordinate trademark workflows with docketing, paralegal, records, and foreign counsel to ensure timely filings and responses. 
Support client onboarding processes, including engagement letters, conflicts coordination, and matter setup. 
Assist with business development activities such as pitch preparation, CRM updates, client communications, and partner profile maintenance. 
Review prebills, monitor billing arrangements, track collections, an...
        

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