Executive Assistant / Receptionist Toronto

Scope of the Role

Reporting to the Chief of Staff, the EA/Receptionist is responsible for providing administrative support to the Executive Leadership Team (ELT) and performing assigned front desk duties.

Key Responsibilities

Executive Assistance

• Provide executive support to the ELT to proactively support their day-to-day needs, including but not limited to email and calendar management, responding, and redirecting inquiries, and liaising with employees at all levels.
• Plan, coordinate, and schedule meetings as required. Take meeting minutes and follow up with action items as requested.
• Make travel plans for the ELT and manage all bookings.
• Plan and organize business lunches as needed, either in-house or outside booking a restaurant.
• Supports the development of tailored messaging, which may include writing, editing and distributing communications.
• Collect information and prepare draft reports as re...