Executive, Office Admin

We are seeking an Executive, Office Administrator to support general office operations, asset management, and the coordination of seminars, events, and academic visits at IDMxS, while working cross-functionally with stakeholders in a dynamic, fast-paced environment.

• Provide overall event management coordination including managing stakeholders, planning, and execution. This includes liaison and support to speakers and/or VIP guests on flights and hotel bookings.
• Source, evaluate, negotiate and manage third party vendors and/or venues for the respective events/seminars.
• Coordinate and manage external vendors, support logistics preparation, and assist in the execution of the events/initiatives.
• Responsible for scheduling internal/external engagements, and arranging virtual meetings/conference calls.
• Assist with public outreach via website and preparation of marketing-related materials.
• Assist with ...