Executive Office Administrator

Job Description
• Provide senior‑level administrative and operational support to one or more senior executives and their direct reports
 • Manage calendars, schedule meetings, book conference rooms, and coordinate resources to ensure seamless meeting execution
 • Monitor executive email inboxes and central phone lines; respond to, resolve, or appropriately escalate inquiries
 • Lead planning and coordination of department meetings and events
 • Process invoices, billing, and vendor payments in accordance with internal guidelines
 • Prepare, submit, and track departmental expense reports and budgets
 • Identify and recommend process improvements and cost‑saving opportunities
 • Build strong relationships with internal and external stakeholders
 • Oversee administrative processes, reception best practices, and ensure consistent adoption across the office
 • Supervise and support administrative staff, including workload coordination and day‑to‑day oversight