Facilities Mailroom Assistant

Key Result Areas
. Answer all incoming calls for offices in Singapore
. Ensure the console is kept up to date
. Check New Starter and Exit spreadsheet and update as required.
. Contact Managers of new starters to determine extension of new starter
. Liaise with team assistants to ensure updated team lists are sent through regularly
. Liaise with Managers to obtain relevant client information for their respective teams.
. Reflect a professional and courteous profile for MMC
. Open, date-stamp, and sort mails by business/ department. Place in pigeonholes for scanning team.
. Record all incoming Registered/Express Post mail
. Prepare and list cheques as per cheque handling procedures required by Finance
. Dispatch and retrieval of archive boxes from external supplier
. Prepare consignment notes for international mail satchels and freight
. Prepare local Post manifest totalling daily outgoing mail
. Provide relief coverage for Mailroom and FOH role...